Privacy policy
This Privacy Policy describes how Unearth Talent collects, uses and discloses information, and what choices you have with respect to the information and pursuant to the data protection laws and the General Data Protection Regulation (EU) 2016/679 (the “Regulations”).
1. Important information and who we are
When we refer to “Unearth Talent”, we mean Unearth Talent Ltd, the business entity that holds and uses your information. Unearth Talent is committed to conducting its business in accordance with the Regulations and in line with the highest standards of ethical conduct.
We have appointed a data protection officer (DPO). If you have any questions about this privacy notice or our data protection practices, please contact the DPO.
Updates in this version of the Privacy Policy reflect changes in data protection law. In addition, we have worked to make the Privacy Policy clearer and more understandable and clearer.
Contact Details
Please note our contact details:
Full name of legal entity: Unearth Talent Ltd
Name or title of DPO: Adam Henderson
Email address: adam@unearthtalent.ai
Postal address: Unearth Talent Ltd, 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ
This Privacy Policy applies to Unearth Talent. The terms apply to those who access, contact and use our services.
This Privacy Policy does not apply to any third party associated applications or partners that Unearth Talent are associated or work with.
2. Information We Collect and Receive
Unearth Talent may collect and receive Candidate Data and contact information in a variety of ways:
- Candidate Data. Candidates are admitted to a database (“Vincere”) which will be the single point of access and storage for candidate data. Here is the link to Vincere’s data compliance statement: Vincere. Here is the link to Vincere’s data compliance statement: https://www.vincere.io/privacy.
- Contact Information. Unearth Talent may collect your personal details, including but not limited to your name and contact details (together with your e-mail address) and other relevant information from your CV or email contact. On occasions this may also include evidence of your right to work in the UK and any visas you may hold.
- Other Information. Unearth Talent may collect other information including but not limited to company information for invoicing purposes, credit checks and billing.
3. How we use your personal data
We will only use your personal data for the purpose for which we collected it which include the following:
Candidate Data will be used by Unearth Talent in accordance with your Communication Preferences: e.g. Recruitment activity; maintaining contact; direct marketing.
Unearth Talent may use other information in furtherance of our legitimate interests in operating our Services, Websites and business. More specifically, Unearth Talent may use this Information:
- To communicate with you by responding to your requests, comments and questions. If you contact us, we may use your Contact information to respond.
- To send emails and other communications. We may contact you about relevant news, subjects of interest, events and general marketing pertaining to our services. You can choose not to receive these by changing your Communication Preferences with us.
- For billing, account management and other administrative matters. Unearth Talent may need to contact you for invoicing, account management and similar reasons and we use account data to administer accounts and keep track of billing and payments.
4. Data Retention
Unearth Talent shall not retain any data which, in its reasonable opinion, is irrelevant or excessive to the purposes for which the data was collected.
Unearth Talent will retain Candidate Data in accordance with Candidates’ instructions up to a period of 24 months. Unearth Talent reserve the right to retain your data for longer than this period if there is legitimate interest as deduced but not limited to email, phone or personal communication between the two parties. Candidates’ reserve the right to erase their data from our database and/or request a data subject access. In this event we will contact all third parties (“Clients”) in order to ensure they also erase your data. Please also refer to Section 7 ‘Your legal rights’ below.
5. How We Share and Disclose Information
This section describes how Unearth Talent may share and disclose information.
Candidates determine their own policies and practices for the sharing and disclosure of the Information, and Unearth Talent does not control how they or any other third parties choose to share or disclose Information.
Communication Preferences. Unearth Talent will solely share and disclose Candidate Data in accordance with a Candidates’ Communication Preferences and in compliance with applicable law and legal process.
Recruitment Services. With your consent, Unearth Talent will share your Candidate Data with relevant clients and organisations that you are interested in and/or are actively applying to for a new role.
Third Parties. Unearth Talent may share your data with organisations or individuals who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business technology systems, research and mailing houses and function co-ordinators.
Change of control or Change in Unearth Talent business. If Unearth Talent engages in a merger, acquisition, bankruptcy, dissolution, reorganisation, share sale, financing, public offering of securities, acquisition of all or a portion of our business, a similar transaction or proceeding, or steps in contemplation of such activities (e.g. due diligence), some or all Other Information may be shared or transferred, subject to standard confidentiality arrangements.
To Comply with Laws. If we receive a request for information, we may disclose Other Information if we reasonably believe disclosure is in accordance with or required by any applicable law, regulation or legal process.
To enforce our rights, prevent fraud, and for safety. To protect and defend the rights, property or safety of Unearth Talent or third parties, including enforcing contracts or policies, or in connection with investigating and preventing fraud or security issues.
With Consent. Unearth Talent may share other Information with third parties when we have consent to do so.
6. Security
Unearth Talent takes security of your data very seriously. Your data is stored our database Vincere. Here is the link to Vincere’s data compliance statement: https://www.vincere.io/privacy.
7. Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data including the right to make a Subject Data Access Request and to receive a copy of the personal data we hold about you and the right to make a complaint at any time to the Information Commissioner’s Office, the UK supervisory authority for data protection issues (www.ico.org.uk). Subject to any exemptions provided by law, you may also have the right to seek to update, delete or correct this Information.
To the extent that Unearth Talent’s retention of your Personal Data is subject to the Regulations, Unearth Talent relies on its legitimate interests, described above, to process your data. Unearth Talent may also use other Information that constitutes your Personal Data for direct marketing purposes, and you have a right to amend your Communication Preferences in relation to Unearth Talent’s use of your Personal Data for this purpose at any time.
8. Changes to This Privacy Policy
Unearth Talent may change this Privacy Policy from time to time. Laws, regulations and industry standards evolve, which may make those changes necessary, or we may make changes to our business. We will post the changes to this page and encourage you to review our Privacy Policy to stay informed. If you disagree with any changes to this Privacy Policy, you retain the right to erasure from our records.
if you have any questions about this Privacy Policy or Unearth Talent’s practices, or if you are seeking to exercise any of your statutory rights. You may contact us at adam@unearthtalent.ai or at our address given above.